Job Description

Job Description

Job Description

Overview

The Administrative Assistant to the Executive Director provides comprehensive administrative and organizational support to ensure the effective operation of the Executive Office. This position assists in coordinating communication, scheduling, record-keeping, and project tracking for the Executive Director. The Administrative Assistant serves as a key liaison between the Executive Director, staff, ministry leaders, and community partners. Advancing the mission, vision, and core values of The Church Without Walls.

Key Responsibilities

Executive Support

· Manage and maintain the Executive Director’s schedule, meetings, travel, and correspondence.

· Prepare, proofread, and distribute letters, reports, presentations, and other documents.

· Handle confidential information with the highest degree of integrity and discretion.

· Serve as the initial point of contact for internal and external inquiries directed to the Executive Director.

Operational & Ministry Coordination

· Support the implementation and documentation of strategic goals and initiatives.

· Coordinate interdepartmental communication to ensure timely follow-up on assigned projects.

· Maintain organized and up-to-date digital and physical filing systems for executive operations.

· Assist with administrative tasks related to staff onboarding, communications, and workflow tracking.

Financial & Administrative Support

· Process invoices, expense reimbursements, and purchasing requests under the direction of the Executive Director.

· Assist with budget preparation, expenditure tracking, and basic financial documentation.

Ministry & Administrative Support

· Supporting administrative processes that ensure operational readiness across administration, finance, HR, facilities, and ministry coordination.

· Providing administrative support for ministry development, budgeting, and calendaring initiatives.

· Maintaining records, reports, and follow-up documentation connected to strategic planning, ministry reviews, and key performance measures.

· Assisting with coordination between the Executive Director, ministry leaders, and Christian Education staff for continuing education, professional growth, and spiritual development initiatives.

· Coordinates meetings, retreats, and events for ministry staff focused on spiritual development, strategic goals, and annual planning.

· Helping facilitate communication and logistics related to annual strategic planning and the development of financial plans that align with church objectives.

Qualifications:

Associate or bachelor’s degree preferred, or equivalent administrative experience.
• Minimum of 5 years of administrative experience supporting senior leadership in a church, nonprofit, or corporate setting.
• Proficiency with Microsoft Office Suite, Google Workspace, and general office technology.
• Exceptional organization, communication, and time management skills.
• Demonstrated ability to manage multiple priorities in a fast-paced, ministry-focused environment.
• Strong attention to detail, professionalism, and commitment to confidentiality.
• Alignment with the mission, vision, and values of The Church Without Walls.

Core Competencies:

• Professionalism & integrity
• Organizational and Time Management Skills
• Strong written and verbal communication
• Confidentiality and discretion
• Problem-Solving & Initiative
• Team Collaboration and Interpersonal Effectiveness
• High Capacity and Detail-Oriented
• Proactive and Positive Attitude
• Multitasker, Creative, and Fast Learner

Spiritual Expectations:

• Maintain a personal relationship with Jesus Christ and a lifestyle consistent with biblical principles.
• Support and actively participate in the mission, vision, and values of The Church Without Walls.

 

The Church Without Walls is:
A multi-campus, multi-generational church rooted in Biblical teaching
A spiritual home for thousands, with diverse ministries that serve locally and globally
Led by a commitment to outreach, discipleship, justice, and transformative worship
A body of believers focused on creating space for healing, hope, and growth, without barriers

Company Description

The Church Without Walls is:\r\nA multi-campus, multi-generational church rooted in Biblical teaching\r\nA spiritual home for thousands, with diverse ministries that serve locally and globally\r\nLed by a commitment to outreach, discipleship, justice, and transformative worship\r\nA body of believers focused on creating space for healing, hope, and growth, without barriers

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