Job Description

Assistant Director

Organizational Relationship

Reports to Library Director

Supervises Circulation and Processing Departments

Responsibilities include but are not limited to:

• General Responsibilities
  • Assists Library Director as needed.
  • Participates as part of the management team with other department heads.
  • Participates with other staff members in the selection and merchandising of materials which reflect the interests and needs of Library patrons and the community.
  • Resolves minor patron complaints not handled by desk staff.
  • Maintains inventory of resources, furniture, and equipment.
  • Manages Library operations in the absence of the Director.
  • Performs public relations duties, both in and out of the Library
  • Performs other duties as assigned.
  • Interacts with vendors, etc., as necessary.
  • Attends workshops and conferences which relate to Circulation, Public Relations, or Special Programs, as necessary.
  • Records minutes at Board Meetings.
  • Assists at Circulation Desk when needed.

• Circulation and Processing Responsibilities
  • Assures that Circulation Department personnel are properly trained, and promotes individual development.
  • Counsels and advises Circulation Department staff on personal and patron problems.
  • Supervises processing and maintenance of all Library materials.
  • Processes Reference, non-fiction, music and video materials (and other materials as needed).
  • Participates in selection of non-fiction and video materials.
  • Organizes and maintains Donation (Receiving) room.

• Material Selection and Collection Development Responsibilities
  • Keeps current on the Library's collection.
  • Maintains familiarity with the collection and makes recommendations on acquisition of resources, and assists in weeding the Adults' fiction and non-fiction collections.
  • Selects and recommends materials for purchase for Video and online collections.

• Public Relations and Marketing Responsibilities
  • Writes news releases, ads, Library flyers and publications.
  • Prepares thank-you letters and receipts for donations received.
  • Schedules meeting room reservations and collects monies associated with meeting rooms (deposit fees). Schedules staff coverage for after-hour meetings.
  • Is responsible for public relations and marketing activities.
  • Coordinates and monitors all Special Program efforts.
  • Interprets community needs, developing new programs and services for all segments of the community.

• Technology Responsibilities
  • Creates and maintains Library website.
  • Oversees the Library's automated systems (currently 'Destiny'), confirming that it is meeting the needs of the Library staff as well as the Library community.
  • Updates and maintains the Library's online Collections.

• Professional Responsibilities
  • Presents and promotes a professional atmosphere both in and out of the Library.
  • Represents the Library through participation in professional Library organizations.
  • Keeps abreast of current trends and new professional techniques.

Qualifications

• Graduate of a College or University with a degree related to Library science, social science, or liberal arts. Three years public Library experience.

Job Requirements

• Knowledge of the principles and practices of public Library functions.
• Ability to administer the activities of a public Library and to supervise the work of others.
• Ability to establish and maintain effective working relationships with superiors, subordinates, associates, officials of other agencies, and the general public.
• Ability to comprehend patron needs quickly and accurately.
• Working knowledge of computer applications for Library services.
• Good oral and written communication skills.
• Strong analytical, problem-solving, and trouble shooting skills.

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