Job Description

Temporary Administrative Assistant / Receptionist

We are seeking a reliable and professional Administrative Assistant / Receptionist for a 4-month temporary assignment. This role is ideal for someone who enjoys variety in their work and takes pride in supporting both clients and internal teams.

Key Responsibilities:

• Provide general administrative support, including file management, document preparation, report generation, and handling phone calls.
• Schedule appointments and assist with meeting preparation.
• Copy, scan, and coordinate overnight shipments.
• Maintain and organize client documentation and records.
• Assist with client account management tasks.
• Coordinate client events: liaise with vendors, manage invitations and RSVPs, and oversee logistics.
• Maintain a clean, organized, and professional office environment.
• Ensure adherence to office procedures and protocols.
• Accurately log transactions, including incoming calls and check processing.
• Welcome clients upon arrival and offer refreshments.

Required Skills & Qualifications:

• Prior experience in customer service and office administration.
• Strong interpersonal and professional communication skills.
• Ability to research, resolve issues, and maintain confidentiality.
• Sound judgment and decision-making skills.
• Excellent organizational and multitasking abilities.
• High attention to detail and ability to meet deadlines under pressure.
• Proficient in note-taking and documentation.
• Familiarity with office equipment (PCs, fax machines, copiers, etc.).
• Skilled in Microsoft Office Suite and Outlook.
• Typing speed of 4060 WPM.

Pay and Benefits:

The pay range for this position is $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Fargo, ND.

Application Deadline:

This position is anticipated to close on Nov 13, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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